Executive Assistant

Roles and Responsibilities

You will support the company executive who heads up Legal, Public Policy, and Communications to help manage schedules and communications, as well as implement strategy, manage projects, and address both inward and outward-facing issues. You work well independently, have strong logical, analytical, and relationship-building skills, and have ample people and project management experience. You are flexible, agile, and discreet. In addition to managing the many projects and priorities of our executive team, you will serve as a conduit and aide to Playco executives on major projects and initiatives with the purpose of best leveraging their time, reducing roadblocks, increasing impact, and accelerating progress.

Communication

• Act as the point of contact among and partner with executives, other EAs, team members, professional organizations, and other external partners as directed, to manage and facilitate timely and accurate information flow.
• Prepare and format information for internal and external communication – emails, reports, memos, presentations, letters, meeting notes and action items, and other documents.
• Research and collect data, prepare documents for review and presentation by executives.
• Organize data and files for the executive.
• Take minutes during meetings and prepare, circulate, and follow up with action items.

Schedule Management

• Facilitate efficient scheduling by working with the executives to strategically manage and organize calendars, such that activities reflect the greatest priorities on a daily, weekly, monthly, quarterly, and annual basis.
• Set up meetings for both internal and external purposes - team, staff, investors, partners, vendors, etc.
• Find and reserve meeting spaces when necessary and manage impromptu events.

Logistics and Coordination

• Support on various projects for the Legal, Public Policy, Communications team.
• Assist in travel and accommodation booking and arrangements for executives and, on occasion, other Legal/Public Policy /Communications team members.
• Reserve restaurants and coordinate/set-up spaces for meetings and events; form relationships with key partners to accomplish these tasks
• Track daily expenses and prepare weekly, monthly or quarterly reports.
• Provide general administrative and technical support including managing digital services and accounts.
• Support team events, including in person and virtual team meetings and events.
• Help identify and implement new tools and processes to improve logistics, coordination, and communication.
• Additional projects as needed.

Culture Keeper

• Support Head of Corporate Communications with culture-building efforts such as social events, lunch n’ learns, company updates and newsletters, and occasional swag. 
• Support for internal groups the executive sponsors, such as women@playco, our women’s initiative. 
• Partner across the company to find ways to build and maintain culture and advocate new ideas with the executive.

Availability

• The organization and our executives operate in multiple time zones and, if needed, on weekends. On occasion, there may be off-hours work, including early mornings, evenings, late nights, and weekends as needed.

Experience

• College- Bachelor's degree or higher preferred. 
• 2-4 years or more of experience as Executive Administrator / Assistant or similar role
• Language: Written and verbal fluency in English - native-level English is required as it will be necessary to draft communications for the executives 
• Proficiency in all major communication and social media tools, video conferencing platforms, and office software such as G-Suite, Slack, Zoom, etc.
• Proficiency with slides, word processing, etc. GSuite experience is a plus.
• Previous start-up experience is a plus.

How You Work

• Partnership and Customer Service: Sees relationship with execs as a partnership and the role as an ambassador for that exec and their team to the rest of the company and external partners. 
• Flexibility: Comfortable operating both at the board level and at the administrative and tactical level, handling whatever is required to support the executives and their agenda.
• Diplomacy: Success in past roles speaking truth to power and leading effectively across organizational units through influence and without direct authority. Must have keen interpersonal skills, excellent judgment, and a strong sense of tact and discretion. 
• Proactiveness: Ability to work autonomously, in ambiguous situations with little direction, running towards problems without being asked; solutions-oriented with strong judgment for the right course of action in any given situation.
• Organized and Organizing: Must be able to react to time-sensitive matters as well as manage complex, longer-term initiatives. Solid personal organizational skills as well as the ability to support others in managing time and priorities.
• Communicator: Exceptional written and verbal communication skills; ability to write compellingly in another person’s “voice,” and represent another’s point of view in meetings.
• Flexible and Resilient: The consistent ability to remain flexible, calm under pressure, and adaptive to change as priorities shift, acting as a model for the organization at large.
• Growth Mindset: Seek feedback and see it as an opportunity to learn; always looking for ways individually and as a team we can improve together. 
• Ethical: Handle and maintain highly confidential and sensitive information. 
• Personal: credibility, emotional maturity, humility, positivity, and confidence.

EEOC Statement  Playco is proud to be an Equal Employment Opportunity employer. We do not discriminate based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital or familial status, disability, genetic information, age, military service, or other applicable legally protected characteristics. We believe that our differences are our strength and we know that diversity builds a better team.